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Frequently Asked Questions

 

Frequently Asked Questions

I’ve put together a list of the most common questions couples have when they’re thinking about working with a wedding planner to plan their wedding.

If I haven’t covered something here, please feel free to send me an email at [email protected].

 

Why should I hire a wedding planner? Can't I just hire awesome vendors and call it a day?

Choosing awesome vendors is not the same as hiring a wedding planner.

It’s like trying to renovate your kitchen. Sure, we live in a day and age with YouTube and IKEA. Even if you have zero building skills, with some help from a few friends, some select professionals, and a lot of work, you could probably get the job done. Whether your kitchen will be everything you hoped and function well is another matter.

Alternatively, you could hire an experienced kitchen designer and contractor and let them take care of it all. They’ll guide you through any decisions,  and they’ll take care of the nitty gritty details. Yes, you’ll pay more for their team, knowledge and expertise, but you get the peace of mind that your kitchen will not only be done right but also be absolutely fantastic and everything you’ve dreamed of when done.

Wedding planners are no different. Extraordinary weddings take vision and a great deal of experience. It takes know-how to pull together all the elements into a cohesive plan, then masterfully execute them on your wedding day. Yes, you’ll pay more to hire one, but you’re getting peace of mind on one of the most important days of your life that everything will be just as fantastic as you imagine.

How do I know if I need a wedding planner?

Well, I’m guessing if you’re here, you probably already know that you need a wedding planner.

Even if you’re still just thinking about it, consider this.

Industry statistics now say that it can take the average couple between 250 – 500 hours (maybe more!) to plan a wedding.

There is a tonne of after-work research, hundreds of emails, phone calls and meetings to be made, contracts to be reviewed and vendors to be hired. Then there are any DIY projects you decide to take on, mailing invitations, organizing the seating chart and floor plan, coordinating the timeline, oh and then actually running everything on the day of the wedding. Needless to say, planning a wedding is often a stressful undertaking when you decide to do it on your own.

By hiring a wedding planner, you’ll be guided on this journey and you can then be as involved or hands-off as you like. You’ll be able to enjoy your journey from bended knee to “I do” with minimal stress and fuss.

Where do you plan weddings?

I am an Edmonton-based wedding planning and design firm.

I specialize in planning weddings in Edmonton, the Rocky Mountains, and the Province of Alberta.

As a certified destination wedding planner, I’m happy to create your wedding anywhere your heart desires. From the beaches of Mexico to a European Castle, or the land down under, I’ll go just about anywhere to bring your vision for your wedding day to life.

Are all wedding planners the same?

Definitely no.

Every wedding planning company has its own style and twist to planning weddings for their clients. It is important to make sure that you really connect with your planner and feel comfortable with their abilities and experience, so you can move forward with confidence.

Generally speaking, as in all things, you get what you pay for.

Wedding and event planning is a challenging profession and requires a great deal of experience and education over the long term.

At Your Personal Fairy Tale, I specialize in creating wedding experiences that are built to suit the styles, stories, and personalities of my clients. I help them throw out the rulebook to create a wedding that is authentically them. This is my full-time job and my absolute passion. I’m not a hobbyist and I don’t plan weddings and events on the side while working a regular job.

My couples have my complete and undivided attention, and the benefit of all my connections and experience. I only take a limited amount of clients every year so I can provide the attention and client experience each of my clients deserves. 

How long to do you need to plan my wedding?

Time is always a good thing as it allows us to have the greatest amount of flexibility in choosing your vendor team, especially if your wedding falls during the busy wedding season of May – October.

However, that being said, I am able to plan your event in whatever timeframe you need, so long as I am available.

For Wedding Planning & Design, Wedding Planning, and Intimate Wedding clients, I will book up to 24 months prior to your wedding. However, please keep in mind that the majority of planning will not begin until 12-14 months prior to the wedding.

For Wedding Management clients, I will book up to 12 months prior to your wedding. 

For Proposals and Elopements, I generally suggest booking at least 3 to 6 months out in order to have ample time to organize things and greater flexibility in selecting who we partner with.

I am happy to accommodate your needs based on our availability, even if you’re working on a shorter time frame.

How many clients do you take on per year?

I take on no more than 15 Design, Full Planning, Wedding Management & Intimate weddings per year. This allows me to give each of my couples and their guests the special attention they deserve.

For Elopements and Proposals, I take these in addition to my larger weddings, based on my availability.

What's the difference between my venue provided coordinator and a wedding planner?

Simply put, the venue coordinator works for the venue and will look out for the venues best interests, whereas a wedding planner works for you and will look out for your interests.

Your wedding planner will focus on the look and feel of your day. They oversee the many details that go into making your day a reality, such as timelines, floor plans, supervising your vendor team, and making sure that everything goes off without a hitch.

Venue coordinators will typically only confirm details that apply to them and that are in the venues best interest.

Any venue that says you don’t need a wedding planner is either trying to spread themselves too thin, doesn’t know better, or lying (honestly, there is the odd venue out there that doesn’t like working with wedding planners, so make sure you ask about any policies they might have about outside wedding planners).

Venue coordinators simply don’t have the time to pay attention to all these little details during your wedding as they’re often busy supervising their own teams and making sure the venue is meeting their obligations.

Want to learn more about this? Here’s a great article written by another planner who used to be a venue coordinator that goes into more details: Click Here

 

Can you help me plan a wedding with traditions different from a Western wedding?

Absolutely! 

I am happy to help you include cultural and religious traditions as part of your wedding celebrations. 

Whether you’re looking to follow the traditions of one culture, or are looking to blend your traditions with the traditions of your partner, I’m here to help. 

I have also recently completed specialized training in Hindu, Sikh and Muslim weddings with the luxury Indian wedding planning company Desi Bride Dreams in the UK. 

Is there anything you won't do on our wedding day?

I am a firm believer in going above and beyond for all my clients.

However, there are many things happening throughout your wedding in a very short period of time, so I am careful to avoid any tasks that take me away from my primary objective: managing your event and making sure your vision for your wedding day becomes reality.

Items I am not able to help with include:

  • setup and delivery of extensive decor or rentals
  • ceiling installations
  • backdrop installations
  • moving of chairs from the ceremony to the reception site
  • moving large floral arrangements and installations from the ceremony to the reception area
  • serving food/alcohol or bussing tables
  • cleaning & janitorial services

I will definitely help you find the right people to make this all happen though. If you have questions about this, please ask me!

Do you only work with your own preferred vendors list?

No way!

But I prefer working with them and here is why: they rock it… again and again, and again. I trust them to deliver the absolute best for my clients.

I understand that your friend had a good experience with her florist and that your cousin’s buddy is a solid DJ. Anyone can rock it at least once. But mine nail it every time.

There are many moving pieces on a wedding day, so I want to avoid the risk and build a team of service partners that will work well together. These are the ones that communicate clearly and efficiently with me and my team, and with each other. Our vendor list includes a variety of price points, styles etc. 

I promise to always help you with selecting the best vendors for your wedding and your budget.

Are you a vendor and potentially interested in working with me? I’m always on the lookout for new talent. Click here to learn more about joining my vendor list!

What if I don't live in Edmonton? Can we still work together?

Absolutely! I love working with couples from all over the world, whether they’re planning to get married here in Edmonton, the Rocky Mountains or somewhere else. Over the years, I’ve built up connections in places around the world to be able to help my clients plan a wedding anywhere they want. 

In the day and age of video conferencing and email, it’s easier than ever to work with anyone from anywhere. I also use online planning tools with all my clients, making it even easier to stay in touch and on top of all the to-dos.

How much does it cost to plan a wedding?

The cost of a wedding in Canada now officially averages around $40,000.

However, that’s just average, and figuring out what’s important to you as well as the number of guests you plan to invite will be the two things that ultimately determine your wedding budget.

Should you choose to hire me, I will work closely with you to develop a detailed, transparent budget that is realistic for your goals, wedding guest count and location.

How much will hiring you cost?

There is no set answer as it is different for every wedding based on the scope of work, your wedding budget, the number of guests, and your wedding location.

I have listed my starting prices on each of my services to give you an idea of where pricing starts.

I will provide you with transparent pricing in a fully customized proposal I create for you after our consultation meeting.

Do you offer payment plans? What forms of payment do you take?

Yes, I offer payment plans for all my services, interest-free. 

When you book with me, I require a non-refundable retainer to confirm your date and start planning. For the remaining balance, I divide the remaining estimated balance into equal monthly payments for the duration of your planning period. Your final payment will be due 30 days prior to your wedding or event. I will layout a full payment schedule for you as part of our proposal.

Should travel be required, I will make all arrangements for my team and will invoice you. These fees are separate from my planning fees. All invoices for travel expenses will be due within 14 days of invoice. 

I accept cash, cheque, Interac E-Transfer, and all major credit cards.

What are your travel policies and fees?

I love to travel with my clients and help them plan their wedding wherever they want.

For all weddings and events that take place greater than 100 km one-way from my office,  you will be required to cover any expenses as follows for each representative of Your Personal Fairy Tale:

  • Round trip economy airfare and baggage fees (if required by airline policy)
  • Private, single hotel accommodation for the night before and the night of the event
  • Meal Stipend of $60 per day

I am also willing to drive to your destination. Should my team be using personal vehicles, mileage is charged at $0.59/km in accordance with current Canadian Revenue Agency practices. 

Should we require the use of rental vehicles, you will be required to cover rental and additional insurance fees plus the estimated cost of fuel based on the pricing at the time of your event.

All travel expenses will be discussed with you in advance, depending on the needs and scope of work for your particular event. 

For any additional travel for site visits, vendor meetings, or any other purpose for planning a clients event, clients are required to pay for transportation, private, single hotel accommodation for the duration of the trip, and a daily food stipend.

I book all travel for my team. Clients will receive a separate invoice for travel fees with payment due within 14 days.